We are looking for an Import Assistant to join our LolaLiza family!
In this role, you are responsible for the operational, administrative and documentary follow-up of the import flows of textile goods. You ensure correct logistical execution while respecting deadlines and the financial and contractual tracking of import operations in close collaboration with suppliers, freight forwarders and logistics partners.
Do you have strong organizational and communication skills?
Are you detail-oriented and you enjoy working in a dynamic environment?
Are you passionate about fashion logistics and international trade?
If you replied positively to the above questions, keep on reading! You might be THE person we are looking for and who will contribute to the further success story of LolaLiza.
As Import Assistant your main responsibilities include:
Import Monitoring, Delivery & Document Control
- Opening and validating Letters of Credit (LC)
• Checking and approving irregularities in documentation (quantities, values and dates)
• Following up on the issuance and reception of allimport-related documents: invoices, packing lists, bills of lading, certificates of origin, etc.
• Coordinating with freight forwarders to obtain customs clearance documents
• Tracking transport bookings (by sea, air or land)
• Planning deliveries in cooperation with logistics partners and updating schedules
• Communicating regularly with warehouses and internal teams
• Preparing and sharing weekly delivery reports
• Reporting delays or logistics/importissues internally
• Specific monitoring of deliveries to Italy (frequency, volume and compliance)
Payment Monitoring and Validation
- Processing and validating payments to forwarders, suppliersand logistics providers
• Entering, checkingand archiving import-related invoices
• Reconciling estimated and actual transport costs
• Regularly updating transport cost data in monitoring tools.
Handling Discrepancies and Claims
- Following up on quality complaints
• Managing non-compliant or missing deliveries (importdisputes)
• Coordinating with customs and relevant authorities in case of disputes
• Ordering and managing stock for labels and packaging materials
• Updating product and logistics specifications in collaboration with suppliers
Monitoring CSR Objectives (Corporate Social Responsibility)
- Ensuringimported products comply with internal CSR standards
• Contributing to supplier audits on social and environmental topics
• Reporting on progress made in CSR matters
Your profile?
- You have at least 5 years of experience in internationalimport(experience with Asian imports is a plus)
• You have an advanced knowledge of MS Office (especially Excel), ERP systems and logistics tracking tools
• You have solid knowledge of customs procedures and import documentation
• You are well-organized, accurate and able to manage several tasks simultaneously
• You have strong interpersonal skills and are comfortable working with multicultural partners
• You are fluent in English and French, both written and spoken. Knowledge of Dutch is a plus.