Real Estate Administrative Assistant
Job Summary:
We are looking for a detail-oriented and highly organized Real Estate Administrative Assistant to support the daily operations of our real estate office. This role is crucial for the smooth functioning of our office and support of our real estate agents. The successful candidate will manage administrative tasks, coordinate with clients and vendors, and assist in marketing and promotional activities.
Key Responsibilities:
1. Office Management:
- Manage daily administrative tasks to ensure efficient office operations and support real estate agents in their client activities.
2. Lead Management:
- Oversee and supervise leads generated from various channels, ensuring effective follow-up and conversion
3. Administrative Support:
- Provide robust administrative support including scheduling, managing calendars, and handling correspondence for real estate agents and team members.
4. Records and Database Management:
- Organize and maintain comprehensive files and databases related to property listings, client information, and transactions.
5. Client Coordination:
- Coordinate interactions with clients, vendors, and service providers to facilitate property viewings and inspections.
6. Document Preparation:
- Assist in preparing, editing, and managing documents and reports related to property listings and transactions.
7. Customer Service:
- Respond to client inquiries, requests, and complaints, ensuring high levels of customer satisfaction and service.
8. Marketing Support:
- Support marketing efforts, including creating materials, updating online listings, and coordinating promotional campaigns.
9. RM and Tracking:
- Monitor and manage client interactions and leads using CRM software to optimize client engagement.
10. Legal and Transaction Support:
- Prepare and assist with the execution of rental or sales agreements, leases, and other transaction-related documents.
11. General Office Duties:
- Perform essential office tasks such as ordering supplies, maintaining office equipment, and organizing spaces to enhance workflow.
Requirements:
- Bachelor’s degree in Business Administration, Real Estate, or a related field is preferred.
- Experience as an administrative assistant or office administrator, preferably in the real estate sector.
- Strong organizational and time management skills, with a proven ability to handle multiple tasks and meet deadlines.
- Excellent communication skills and a customer-centric approach.
- Proficient in Microsoft Office and experienced with CRM systems or database management.
- Knowledge of real estate terminology and practices is beneficial.
- Capable of working independently with minimal supervision and as part of a team in a dynamic environment.
- High attention to detail and commitment to accuracy in all forms of data entry and record-keeping.
- Flexible and adaptable, ready to take on additional responsibilities as needed.
Application Process:
Candidates interested in applying should submit a resume along with a cover letter that outlines their specific qualifications for this position.
This opportunity offers a competitive salary, a supportive team environment, and the chance to grow professionally in a fast-paced and exciting industry. We encourage individuals from diverse backgrounds to apply and contribute to our inclusive workplace.