Personal Assistant to the CEO
Location: Dubai
Job Type: Full-time
Job Summary:
We are seeking a highly organized and proactive Personal Assistant to support the CEO of a leading company in the real estate sector. The ideal candidate will be a pivotal element in managing the CEO's daily administrative tasks, ensuring efficient operation across various activities.
Key Responsibilities:
1. Calendar Management:
- Manage and optimize the CEO's schedule, including meetings, appointments, and travel.
- Resolve scheduling conflicts with foresight and precision.
2. Communication:
- Serve as the primary liaison for communications involving the CEO, including drafting and responding to emails and managing other correspondence.
3. Travel Arrangements:
- Organize both domestic and international travel, ensuring seamless itineraries involving flights, accommodations, and transportation.
4. Meeting Coordination:
- Arrange and oversee meetings and events, handle agendas, take minutes, and ensure follow-ups on action items
5. Documentation and Filing:
- Maintain and systematize important documents and files, ensuring they are accurate and easily accessible
6. Information Management:
- Keep abreast of industry trends and maintain connections relevant to the real estate sector, including research and report preparation
7. Expense Management:
- Monitor and reconcile expenses to ensure adherence to financial policies.
8. Confidentiality:
- Manage sensitive information with strict confidentiality and discretion.
9. Task Prioritization:
- Efficiently manage multiple tasks, ensuring that all deadlines are met without compromise.
10. Special Projects:
- Support various initiatives and projects as directed by the CEO.
Qualifications:
- Proven track record as a Personal Assistant or Executive Assistant, preferably within the real estate sector.
- Exceptional organizational and time-management skills.
- Excellent command of both written and spoken English and French.
- Proficiency in Microsoft Office, especially Excel, and adeptness with standard office software.
- Strong ability to handle confidential information with the highest level of discretion.
- Adaptive to dynamic work environments, demonstrating flexibility.
- A solid mathematical background is advantageous.
Application Process:
Interested candidates are invited to submit their resumes along with a cover letter detailing their qualifications and experience related to the responsibilities and requirements outlined above.
This position offers a competitive salary, comprehensive benefits, and the opportunity to work in a dynamic, engaging environment. We are dedicated to fostering a diverse and inclusive workplace and encourage applicants from all backgrounds to apply.